Procurement

Duties & Responsibilities

The Procurement Department is responsible for the procurement of commodities, equipment, and services at the lowest and best costs consistent with the item's current economic conditions. The Procurement Department's mission is to safeguard the standard of quality, continuity of service, and the county's reputation for fairness and integrity.

Purchasing Guidelines

• $0 to 2,500: Quotes not required
• $2,501 to  25,000: At least two competitive quotes required
• $25,001 to  74,999: At least two quotes and approval by the DeSoto County Board of Supervisors
• $75,000 or more: Bid process including public advertising

Vendors

We’re excited to announce the launch of our new Vendor Self‑Serve (VSS) portal! 

This platform gives you real-time access to your purchase orders, invoices, and payments, and lets you easily upload important documents like W‑9 forms and address updates. Best of all, it ensures your vendor information stays current and accurate.

Key Details:

• Vendor Self‑Serve (VSS) is now the exclusive way to register as a vendor with DeSoto County.
• You will need to create your VSS profile. To get started, you’ll need your Vendor Number, which can be found on any of your past purchase orders or checks.
• If you can’t locate your Vendor Number after reviewing the attachment, we’re happy to help—just reach out, and we'll provide it.

Feel free to contact the Finance Department if you have any questions or need assistance getting started.